Glossary
HR and compliance terms
you need to know.
Industry Terms
HR is a robust and constantly changing industry. We’ve compiled important and often-used terms to help support your workforce management and compliance efforts. We’ll continue adding new words to help you keep up with new trends, and we welcome your suggestions at glossary@arcoro.com.
- Compliance poster
Compliance posters are posted in common workplace areas and display state and federal employment laws.
- EEOC compliance
Organizations can maintain Equal Employment Opportunity Compliance (EEOC) compliance throughout the hiring process.
- I-9 compliance
Employers can maintain I-9 compliance through the new hire onboarding process to ensure individuals are legally able to work in…
- Office of Federal Contract Compliance Programs
Federal contractors must report on non-discriminatory hiring and promotional practices in the event that they are audited by the Office…
- Compliance-based ethics codes
Employers can include compliance-based ethics codes in their company handbook and assign training to ensure individuals are following legal regulations.
- PII compliance
Maintain personally identifiable information (PII) compliance with a secure employee system of record.
- Compliance audit
Periodic compliance audits ensure organizations are adhering to current laws and regulations.
- HR compliance
Maintaining HR compliance ensures organizations are following current employment and work practice regulations. A central system of record can help…
- OFCCP compliance
Tracking candidate information helps maintain Office of Federal Contract Compliance (OFCCP) compliance to ensure hiring and promotional decisions are non-discriminatory.
- Labor compliance center
Common workplace area where federal and state labor laws are posted.
- DCAA compliance
Federal contractors may work with the Defense Contract Audit Agency (DCAA) to ensure compliance for defense-related projects.
- Legal compliance
Maintaining legal compliance ensures organizations are following relevant laws, regulations, and business rules.
- Compliance training
HR professionals can complete compliance training courses to stay up-to-date on laws and regulations.
- FRCA compliance
Background screening services are protected by the FCRA or Fair Credit Reporting Act. To maintain FRCA compliance, employers can use…
- ACA compliance
HR departments simplify ACA compliance tasks with software that uses existing data to produce and send required reporting to the…
- Workplace compliance services
Using workplace compliance services help organizations follow applicable compliance regulations.
- Workers comp
Workers’ Compensation is a state-mandated insurance program that provided benefits to employees who injure themselves while on the job, or…
- What is HR cloud
The cloud allows for easy access to HR automated applications that are customizable, offer self-service, integrable, scalable and secure. The…
- W-4
Form W-4 is a federal form that new hires must complete upon accepting employment. The purpose of this form is…
- Voluntary benefits enrollment
The process of allowing employees to enroll in benefits that are optional, but at a cheaper cost of purchase through…
- Training management software
Training management software manages the employee training process and stores information on completed courses and certifications.
- Training content
The information and/or courses that are presented in a training program.
- Toolbox talk
Toolbox talks are an regularly held meetings focused on topics related to safety and tailored to the specific job a…
- Time and attendance software
Time and attendance software tracks and stores information regarding employees’ hours worked.
- Time and a half pay
Time and half, also known as overtime pay, means an employee receives 50 percent higher pay rate when working in…
- Timesheets
Employee timesheets record the start and end time of tasks. They usually contain a detailed breakdown of tasks accomplished by…
- Time clock app
A mobile app allowing users to clock in and out of shifts on a job site directly from their smartphone.…
- TCO (Total Cost of Ownership)
Total Cost of Ownership (TCO) is an accounting concept that is intended to help buyers determine the total costs of…
- Talent management system
A talent management system helps managers and HR professionals to track, manage and store employee information from hire to retire.…
- Talent management software
Talent management software helps managers and HR teams track, manage and store employee information as it relates to recruiting, onboarding,…
- Succession management
A systematic process to identify and advance individuals within a company who showcase vision, leadership and a future within their…
- Site inspection
A critical job performed by a neutral party to ensure that a construction site is not mismanaging, or violating any…
- Secure payroll
Secure payroll ensures employee pay data is protected from malicious entities.
- Scorecard
A scorecard is used in succession planning to identify key competencies and document employees who are meeting or exceeding those…
- SaaS Software
Software as a Service. This is a delivery method for software where the user can access software with a connection…
- Regulatory compliance software
Integrated among shared solutions, data is connected across a business to maintain regulatory compliance and maneuver risk.
- Reduction in Force
A Reduction in Force occurs when a company chooses to eliminate a position or positions entirely with no intention to…
- Recruiting software
Recruiting software helps to manage a variety of functions during the recruitment process. This can include job distribution, pre-screening and…
- PTO
Paid time off (PTO) is a benefit provided by the employer. It allows employees to accrue time off based on…
- Prevailing wage
A pay rate established by the Department of Labor for each trade working on public projects, based on local pay…
- Performance review
A formal assessment conducted by managers to monitor employee progress towards mutually agreed-upon goals, discuss strengths and identify areas of…
- Performance management system
A performance management system tracks and stores information regarding employee goals and performance reviews.
- Performance management software
Performance management software tracks and stores information regarding employee goals and performance reviews.
- Performance feedback
Performance feedback is an ongoing process between managers and employees regarding employee performance.
- Payroll service bureau
A third-party company outsourced to focus on the preparation and management of payroll processes by businesses. A few responsibilities they…
- Payroll management system
Automated software that improves that payroll process for HR administrators. It can integrate with internal and external systems to enhance…
- OSHA safety training
Occupational Safety and Health Administration (OSHA) is a division of the Department of Labor, and exists to ensure a safe…
- OSHA
The Occupational Safety and Health Administration (OSHA) Act assures safe and healthy working conditions for employee by creating and enforcing…
- Open enrollment
The annual timeframe in which employees can enroll in a health insurance plan.
- Onboarding software
Onboarding software is used to welcome and integrate employees into a new position. Onboarding software can include employment paperwork, welcome…
- Onboarding
Onboarding means preparing a new hire to start work by ensuring they have filled out all the required regulatory documents,…
- OFCCP
The Office of Federal Contract Compliance (OFCCP) exists to ensure federal contractors are complying with equal opportunity employment practices.
- Millennium Payroll
Millennium Payroll, created by MPAY, create efficiencies in the payroll process for HR administrators by automating the control of critical…
- Learning management software
Learning management software helps companies administer training programs and track certifications.
- Layoff
A layoff is the dismissal of an employee or employees for an undetermined length of time because of budgetary constraints…
- KPI
Key Performance Indicators. Companies establish KPIs to determine whether they are accomplishing their goals.
- Job posting
A job description, shortened or rewritten for the purposes of marketing the position publicly and attracting interested and qualified applicants.
- Job distribution
Job distribution is the process of posting open job requisitions to job boards, social media, workforce development websites and other…
- Job description
A detailed account of the tasks and responsibilities a job entails for use and updating by a manager, HR department…
- Implementation
Implementation is the process of setting up and configuring HR software that is tailored toward the specific needs of a…
- I-9
Form I-9 is completed upon employment to verify the identity and employment authorization of individuals in the United States. All…
- HRMS system
Human Resource Management System (HRMS) is software that combines HR functions like talent management, payroll, time tracking, benefits administration and…
- HRMS modules
A human resources management system (HRMS) uses automated tools to eliminate manual tasks and create new efficiencies. Data is securely…
- HRIS technology
Human resources information systems (HRIS) use the intersection of human resources, combined with HR solutions to automate manual processes in…
- HR workflow
A set of automated, rule-based tasks that HR processes follow within an Human Resource Information System (HRIS). Examples include new…
- HR platform
A suite of automated HR solutions designed to improve processes in HR Management, Talent Management and Payroll processes to help…
- HR payroll software
An automated tool that simplifies the payroll process for HR administrators in charge of it. It can integrate with HR…
- HR outsourcing services
Third-party businesses with HR Management, Talent Management and Payroll process experience offer their clients the ability to delegate HR tasks…
- HR management software
A platform or system designed to boost productivity and enhance transparency for HR administrators, managers and employees in HR Management,…
- HR integration
When a system, platform, module or application can be connected internally or externally with HR automated solutions.
- HR cloud
The cloud allows for easy access to HR automated applications that are customizable, offer self-service, integrable, scalable and secure. Their…
- HR automation
Technology used to improve HR department efficiencies through automating manual workflows within Essential and Strategic HR processes. These tools enhance…
- HR app
An automated tool or module that that makes HR management and operations more efficient through the utilization of data and…
- How to calculate ROI on an HRIS
Return on Investment (ROI) = net gain / total cost x 100
- High potential employees
High potential employees are those employees who perform above and beyond their colleagues and show potential for success in positions…
- HCM ERP
HCM ERP Human Capital Management (HCM) and Enterprise Resource Planning (ERP), combined. An HCM perfectly complements an ERP environment, bolstering…
- Goals
Goals are set to ensure employees are reaching certain benchmarks for their position. Oftentimes companies will have company level goals…
- Furlough
A temporary, unpaid leave from work for a pre-determined length of time, as set by the company. For example, for…
- FLSA
The Fair Labor Standards Act is a law which establishes overtime pay eligibility, minimum wage, child labor standards and recordkeeping…
- Expense tracking
Expense tracking is done to reimburse employees for business-related expenses they may have accrued on a personal or company credit…
- ERP system integration
An Enterprise Relationship Planning (ERP) connection is used to interlink automated business applications in HR, accounting, manufacturing and more to…
- Employment background check
An employment background check is conducted to review a person’s commercial, criminal, financial and/or employment records. This can be conducted…
- Employee survey
Employee surveys are designed to engage employees and ask for feedback on a variety of business and culture-related topics.
- Employee onboarding software
Employee onboarding software is used to welcome and integrate employees into their new position. This can include employment paperwork, welcome…
- Employee handbook
An easily accessible document providing employees with information on a company’s mission, values, policies, procedures and benefits, along with an…
- Employee management software
HR automated solutions designed to create efficiencies, save on costs and improve business operations. Managing recruitment, onboarding, benefits administration, timesheets…
- Employee evaluation software
An automated tool that captures and analyzes data in employee goals, productivity and progression. It makes it easier for leadership…
- Employee engagement
Employee engagement is the practice of creating a positive and productive workplace. There are several ways to encourage employee engagement,…
- EIN reporting
EIN stands for Employer Identification Number (also known as Federal Tax Identification Number). This number is unique to each business…
- E-Verify
E-verify helps employers identify employment eligibility by mapping Form I-9 and Employment Eligibility Verification against Social Security Administration and Homeland…
- EAP
An EAP is an Employee Assistance Program. Many employers contract with EAP providers to offer employees support for assistance not…
- Double time
The act of paying an employee twice their hourly rate for certain hours worked.
- DOL Audit
An investigation by the Department of Labor of an employer to determine if they have violated any federal labor laws.
- DOL
The Department of Labor (DOL) oversees occupational safety, wage and hour standards, unemployment insurance benefits, reemployment services and economic statistics…
- Diversity hiring
A process that combines hiring applicants based on merit, while taking special care to ensure that conduct is free from…
- Department of Labor
The Department of Labor (DOL) Is in charge of administering a variety of federal labor laws including workers’ safety rights,…
- Davis-Bacon
The Davis-Bacon Act of 1931 is a United States federal law that requires payment to laborers and mechanics to be…
- Compliance
The adherence to rules and laws which businesses must follow to avoid fines and other penalties. HR is required to…
- Cloud software
Software that is hosted on a secure, remote server and accessed through an Internet browser rather than from a local…
- Certified payroll
A payroll document that comprises the WH-347 federal form and is submitted on a weekly basis by agencies overseeing government…
- Certifications
Officially recognized milestones indicating an employee has met certain requirements for a particular training program.
- Business succession planning
Business succession planning is a series of decisions about who will assume a leadership role or take over a business…
- Buddy punching
When an employee asks a coworker to punch in their timecard or clock in on their behalf.
- Biometrics
The process of identifying distinctive, measurable characteristics used to identify individuals. These are metrics related to humans.
- BIM
Building Information Modeling (BIM). Software that allows key stakeholders to visualize, manage and share data about a building or other…
- Benefit management software
An automated tool that helps HR departments create efficiencies within the benefits administration process. The software integrates with insurance carriers,…
- ATS software
Applicant Tracking System (ATS) software is used in the recruitment process to track, manage and store information about candidates and…
- Applicant tracking system
An Applicant Tracking System (ATS) is used in the recruitment process to track, manage and store information about candidates.
- Applicant tracking software
Applicant Tracking software is used in the recruitment process to track, manage and store information about candidates, as well as…
- API
Application Programming Interface (API). APIs are a set of technical definitions that specify how information should communicate between separate systems.
- Affirmative Action Plan (AAP)
An Affirmative Action Plan (AAP) is used by federal contractors and subcontractors to create equal employment opportunities for applicants and…
- ACA software
Affordable Care Act (ACA) software is an automated tool that helps employers simplify the reporting process during tax season. It…
- ACA compliance software
Affordable Care Act (ACA) compliance software is an automated solution that helps employers stay in compliance with labor laws by…
- ACA compliance reporting
Affordable Care Act (ACA) reporting is the act of employers filing required healthcare plan coverage information with the Internal Revenue…
- 1094 Form
These forms are filed by employers who are required to offer health insurance coverage under the Affordable Care Act. Form…
Arcoro offers modular HR software solutions that solve everyday HR and workforce management challenges for high-risk, high compliance industries. Our solution scales easily as your company grows. To learn more about these terms and our product, check out the Arcoro blog.