An HR management system can mean the difference between an HR department that works like a well-oiled machine and one that’s clunky, slow and prone to errors. An HR system that includes multiple HR modules can provide solutions to time-consuming, manual tasks.
Why Use HR System Modules?
The basic function of HR software is to make your HR processes more efficient. A software system with integrated modules can automate many of the processes that take up the bulk of your HR department’s time. HR system modules can:
Automate your workflows
Automated tools decrease the need to manually input data, eliminating the risk for errors while saving time and resources. HR modules can create custom workflows to support your HR processes. For example, you can configure enhanced workflows to create an Employee Record Management database, or a step-by-step process for your workforce during Open Enrollment that includes automated communications to keep workers on task. You can also easily check reports that show you when any of your employees are closing in on overtime or making a quick correction if your payroll has become noncompliant with your state’s time and labor laws.
Securely store your data
HR software can ensure your employees’ sensitive data is secure. Breaches in security can not only breach the trust of your employees, customers and partners, but help you remain compliant by adhering to data privacy laws. Cloud-based HR system modules have built-in layers of protection, like access restriction and two-factor authentication, to protect all your data.
Allow employees to manage their own data
An employee portal gives employees the ability to manage their personal data, relieving time constraints on your HR administrators. For example, employees can update their life change events (marriages, births, etc.), find their benefit statement and paystubs and input time-off and sick leave requests. Putting this paperwork in your employees’ hands allows HR to focus on strategic, high-impact projects like benefits packages, performance reviews and onboarding. It also helps maintain compliance because employees can see which benefits they qualify for, provide alerts when critical dates approach and automatically update forms. For example, during tax season, you can set up each employee portal to automatically retrieve forms such as 1094-B, 1095-B, 1094-C and 1095-C depending on the healthcare they selected.
7 Core HR Modules
A recruitment module should provide a centralized and streamlined process for creating job requisitions, customization of job-specific questions, and an out-of-the-box recruiting portal. An ATS can publish job postings to leading national and niche boards and social media site with just a couple of clicks. A modular ATS, like Arcoro’s, is designed to automate compliance with federal hiring regulations.
This key module eases new employees into your organization and makes a good impression about your company. Many of the new employee onboarding steps can be completed through workflows, such as user accounts, badge access, training and more. Arcoro’s Onboarding module allows new hires to complete their onboarding paperwork before creating a user profile with kiosk software. For new hires without a home computer or smart device, Kiosk Mode offers another fast way to get started.
The Performance Management module supports organizations in recording their job descriptions, employee training and annual reviews in one convenient location. This module automates the performance review process, tracks personal goals and company KPIs and as well as manages completed training and certification programs. Arcoro’s Performance Management module also offers robust reporting for compliance, real-time monitoring and 360-degree feedback.
Benefits Management module gives administrators the ability to oversee benefits and apply deductions to employee records along with the capability to allow employee input on these elections. Arcoro’s Benefits Management module also has built-in compliance features, like the Affordable Care Act Compliance module, that eliminate any confusion surrounding employee eligibility.
Time & Attendance
Attendance tracking, manager approval access and time clock management are the most common features of a time and attendance module. Arcoro’s ExakTime Time & Attendance module incorporates tracks hours worked via a secure, mobile app and automatically syncs the information to your payroll system. It also includes health screening so your employees stay safe on the job and you stay compliant on FLSA and COVID-19 screening requirements.
Time Off Tracking
This is a key module to help automate how time off is allocated, booked, approved and monitored for any type of absence in your organization. Arcoro’s Core HR module allows you to easily approve or deny PTO requests, view Time Off accruals, set accrual rules and more.
A learning management module allows HR to provide and track training completions and certifications for compliance. Required trainings, like sexual harassment, can be assigned and accessed through the employee portal, 24/7. Arcoro’s Learning Management module gives companies the ability to upload customizable learning plans but also provides online content. Courses on diversity and inclusion, OSHA regulations, safety, leadership, ethics and more help maintain training compliance.
Arcoro’s cloud-based HR software system utilizes HR modules in HR Management, Talent Management and Payroll Processing. With built-in integrations to more than 300 partners, it can be scaled to meet your company’s changing requirements. The platform can be had as the full suite, or by individual module based on your needs. It can be integrated with ERP systems, insurance carriers, payroll processors, business intelligence applications and much more.