HRMS implementations are a critical step in the overall ROI process and are a significant undertaking. A recent KPMG report found that less than four in ten software projects come near to delivering their full return on investment.
Use these HRMS implementation tips
Here are four tips to ensure your project does not fail:
Engage with all key stakeholders
When you take on the task of implementing a new HRMS system, you are asking your employee-base to change the way they conduct business. Whether its updating their own employee records, introducing a new workflow system or submitting time cards online, success depends on engaging the right stakeholders, having a communication strategy (i.e. team meetings, focus groups, training analysis, etc.) and obtaining early buy-in.
Ensure your quality is good
Implementing HRMS systems requires all involved to deal with personal and confidential data. There’s not that much room for error and you will hear about it loud and clear from your employees if it’s wrong. Accurate HRMS data is the key to the system’s effectiveness. Regardless if there is a system error or a human error, the results can be disastrous. It is just as important to have solid test procedures in place to ensure that the data from the old system transfers correctly to the new one.
Your implementation project should not have an overly broad scope
Try not to implement too many modules at one time. Define what modules are in scope and what modules are not.
Keep to a realistic timeframe
Keeping a realistic timeframe is an integral part of the overall implementation. If you do not establish or keep a realistic timeframe, key items such as testing and internal training suffers because there is now a push to make the system live.
HRMS implementation carries risks, whether it is a push to cut corners, leave key staff members out of the project, or have an unrealistic “go-live” date. A good implementation project should include comprehensive stakeholder engagement, in-depth HRMS testing and a carefully-planned training program.