Payroll is arguably the most important function of your entire company. It accounts for and distributes the money owed to your employees, the government and insurance along with 401(k)s and flex spending accounts. And, let’s face it, no matter how much your employees love their jobs and the company, they’re not going to work without getting paid. A payroll processing solution automates the entire process making it easy to maintain accuracy while being a solid investment for your company.
How an Automated Payroll Processing Solution Works
An automated, cloud-based, payroll processing solution automatically tracks hours, rates, deductions, and issues payments to your workers. It automatically syncs employee data from employee records from a single HR account to multiple payroll processing companies. It simplifies the entire payroll process allowing you to focus on other areas of the business.
Top Benefits of Automated Payroll
Above all else, an automated payroll system allows owners to focus on their business, rather than on daily administrative tasks.
It Helps Avoid Costly Mistakes
Payroll mistakes may seem minor but they can end up being a really big, expensive deal. Consider this example from HR Morning:
- A Texas company failed to pay an employee $608.05 for overtime travel time. It was a simple mistake that ended up in court when the company was sued by the employee and forced to not only pay $1,216 for the overtime and penalties but an additional $41,333 to cover the employee’s legal fees. Now that’s a costly mistake.
An automated payroll processing system can alleviate some of the most common mistakes, like workers not being classified correctly, not knowing how much each type of worker gets paid, security breaches and paychecks going out late.
Payroll processing software helps ensure payments that go out to contractors, nonexempt and exempt employees are accurate and under the correct classification and on time. Overtime, tax withholding, incentive programs, non-paid time off, short-term disability and wage garnishment are different classifications of employees.
Payroll processing software also helps avoid:
- Incorrect tax filings
- Filing taxes past the deadline
- Employee’s final pay
- Exposure to fees and penalties levied by the IRS
It Grows with You
All businesses start somewhere, commonly with a handful of essential employees each wearing multiple hats. In fact, 70 percent of small businesses with five to 49 employees handle critical HR tasks in an informal way, i.e., the owner is doing payroll. An automated payroll processing system should be easy-to-use for three employees or 300. The user should be able to have access to detailed payroll entry capabilities as well as automated tools to generate paystubs, W2s and other reports, no matter if HR is their main job or not. And when you do expand, a cloud-based payroll system is capable of changing with you, negating the need to find new partners to work with as you grow.
It Integrates with Core HR
Payroll processing is just one HR solution, several others help companies track, recruit and retain employees all using the same cloud-based system. Core HR includes:
- Employee Self-Service (Portal)
- Time-Off Tracking
- Workflow Management
- EZSign (electronic document signing)
- Reporting and Employee record management in the form of Demographic Tracking
- Payroll Record Tracking
- Asset Tracking
- EEOC, Osha Form 300 and Vet 10
Schedule a demo to see how BirdDogHR’s Core HR, including Payroll Processing, can simplify all your HR processes.